St. Mark’s Registrar and Administrative Assistant to the Division Heads is a crucial position for the students, families, and faculty of St. Mark’s Episcopal School. While this position encompasses many different duties, its primary function is handling student records and assisting the division heads with the support needed to manage the operations of the three divisions’ school programs. 

Duties:

Registrar

• Oversees Permanent Record management ensuring all records comply with state regulations and school privacy policies.
• Manages attendance, course scheduling, report cards and standardized test reporting in Blackbaud.
• Manages outgoing student records and recommendation requests.
• Maintains high school application and placement data for the school.
• Experience with various platforms such as Google Workspace and student information systems with the ability to generate queries and reports.

Purchasing

• Annual ordering, invoicing, and maintenance of supplies for classrooms, supply closets, lounges and school offices.

Administrative Assistant to Division Heads

• Organize, update, and maintain the school calendar.
• Serve as co-lead on the Logistics Team.
• Support Division Heads with the planning, communication, and execution of various divisional programs and events.

Other Duties

• Manage, train and assign substitute teachers.
• Assist with preparing, collating, and mailing communications.
• Assist in the front office and cover the front desk and phone as needed.
• Support other offices as needed during seasonal events.
• Attend and assist with divisional and all school meetings.
• Participate in professional development opportunities to support best practices. 
• Other duties as assigned.

Physical Requirements and Work Environment

• Works in a sometimes highly stressful environment dealing with a wide variety of challenges.
• Ability to sit and stand for extended periods of time.
• Physical agility to lift up to 50 pounds; to bend, stoop, and reach overhead.
• Work primarily in a traditional climate controlled office environment.

Acknowledgments

In the event you are invited for an interview, the following items are required for further consideration:

• A copy of your college transcript.
• A completed and signed Background inquiry release. This is a criminal check that is required of all employees by the Episcopal Diocese of Texas. St. Mark's Episcopal School will provide this document to you.
• Evidence of citizenship or a legal work permit.

I CERTIFY THAT THE INFORMATION I HAVE LISTED IS CORRECT. I FURTHER UNDERSTAND THAT ADDITIONAL INFORMATION MAY BE REQUIRED AND THAT THE SUBMISSION OF THIS APPLICATION DOES NOT GUARANTEE AN INTERVIEW OR JOB OFFER. I UNDERSTAND THAT ST. MARK'S WILL KEEP MY APPLICATION ON FILE FOR ONE YEAR.

WE ARE AN EQUAL EMPLOYMENT OPPORTUNITY EMPLOYER.

I understand that the School is committed to providing equal opportunity in all employment practices, including but not limited to selection, hiring promotion, transfer, and compensation to all qualified applicants and employees without regard to age, race, color, national origin, sex, religion, handicap or disability, or any other category protected by federal, state, or local law.

I authorize former and present employers, and professional, work, and personal references listed in the application and any other individuals I may name, to give the School or its designee any and all information concerning my previous employment and any pertinent information they may have, personal or otherwise and release such parties from all liability for any damages that may result from furnishing same to the School. I also authorize the School to provide truthful information concerning my employment with it to future employers and I agree to hold it harmless for providing such information.

I understand that the School reserves the right, to the extent permitted by law, to require drug and alcohol screening tests of an applicant or an employee either prior to employment or any time during employment and I hereby give my consent to any such tests. I consent to the release of the results of any such tests to the School or its designee. I release the School and its designee from any and all liability and damages which may result or arise from any drug test or the provision of information in connection with such a test.

I understand that this employment application and any other School documents are not promises of employment. If I am hired and not employed pursuant to a contract of employment that contains a specific duration of employment, I understand that my employment will be on a trial period for ninety (90) days from the date of my hiring and that I will remain an at-will employee thereafter. I further understand that, if I am employed, I can terminate my employment at any time with or without cause and with or without advance notice, and that the School has a similar right. I understand that no manager, representative, or agent of the School has any authority to enter into any agreement for employment for any specified period of time, or to make any agreement contrary to the foregoing, except that the Head of School may do so in writing. If I am hired under a contract, the contract will control the terms of my employment.

The information given by me on this application and during the interview process is true and complete in all respects, and I agree that if the information is found to be false, misleading, or unsatisfactory in any respect (in the School’s judgment) that I will be disqualified from consideration for employment or subject to immediate dismissal if discovered after I am hired.

THIS APPLICATION WILL BE CONSIDERED “ACTIVE” FOR A MAXIMUM OF ONE YEAR. IF YOU WISH TO BE CONSIDERED FOR EMPLOYMENT AFTER THAT TIME, YOU MUST REAPPLY. DO NOT SIGN UNTIL YOU HAVE READ AND UNDERSTAND THESE STATEMENTS.

By completing this application, I am acknowledging that I have read and accepted the statements above.